Job Postings

Summary:
The Graduate Medical Education Program Administrator is responsible for the operational and financial management of their assigned training program. The position requires a comprehensive and detailed understanding of ACGME/or CPME accreditation policies and procedures including new program development and accreditation. It will require a high degree of initiative and independent judgment.

Responsibilities:
Complete trainee payroll on a bi-weekly basis.
Provides administrative oversight for all residency and fellowship related items, but not limited to, the following: handling inquiries, sorting correspondence, setting up folders, maintaining residency program files in accordance with records retention schedules, assisting in requests for verification of residency training, and maintaining calendar of applicant appointments and meetings.
Maintains the residency curriculum, including competency-based goals and objectives for each assignment and each level of training.
Collaborate with contracts manager to gather and review pertinent information regarding contract negotiations.
Maintain and oversee the recruitment process during the recruitment season (e.g., maintain the Electronic Residency Application System (ERAS) database, coordinate resident applicant interviews, and all Match responsibilities, as well as program orientation and program graduation.
Assist in onboarding and training new and current program administrators by developing, maintaining, and presenting training sessions periodically throughout the academic year.
Oversees and manage website development and social media marketing materials to promote and increase, regional and national recognition and participation for the training program in collaboration with the marketing and corporate communication departments.
In Collaboration with GME Managers, organize and plan program events such as but not limited to Match day, program orientation, and program graduation
Interpret and apply ACGME, other national accrediting agencies, and hospital policies to support all necessary compliance.
Assists in preparations for site visits, self-study, and other internal and external review processes.
Manage general and program specific databases and websites including but not limited to: MedHub, ACGME WebADS, GMETrack, and specialty organizations/memberships.
Provide overall program management of the graduate medical education training program. Meet regularly with the graduate medical education manager and the program director concerning program management issues and activities and the status of special projects.
Responsible for administrating the specialty In-Training Exams and ACGME surveys.
Manages training program academic year budget including projection of future needs, justification of discretionary expenditures, and approval of all educational and business expenses.
Act as a liaison among internal constituents (e.g., between trainees and hospital administration, with other GME program administrators) and act as a resource for trainees, as well as:
Collaborate with Director of Reimbursement and Revenue Integrity to audit trainee schedules for CMS reimbursement.
Manage the specialty specific alumni database while maintaining a comprehensive list of alumni.
Manages schedules and resident attendance for all required educational activities, including conferences and other didactic experiences.
Collaborate with Human Resources for resident issues concerning policy and disciplinary actions....  More >><< Less

Competencies:

ACCOUNTABILITY, ACCURACY, ANALYSIS AND DECISION MAKING, CUSTOMER SERVICE, DEVELOPS RELATIONSHIPS, EFFECTIVE COMMUNICATION, PROJECT MANAGEMENT, RESPONDING TO CHANGE, STANDARDS OF BEHAVIOR
Education and Certification Requirements:

Bachelors (Required)
Additional Job Information:

Complexity of Work: Requires critical thinking skills, effective communication, decisive judgment, and the ability to work with minimal supervision. Must be able to work in a stressful environment and take appropriate action.

Required Work Experience: Two (2) years experience in a medical education or higher education support position is required. Graduate Medical Education experience preferred.

Other Information: Additional Credential Info: Training Administrators for Graduate Medical Education (TAGME)...  More >><< Less

JR-10178