Job Postings

The Administrative Director of Medical Education (ADME) is responsible for maintaining oversight of the accreditation process for each individual specialty program as well as the institutional accreditation for programs in their specific hospital. In addition to accreditation matters, the role exists to direct the administrative operations and maintain appropriate oversight and daily management of all medical education programs, which may also include undergraduate medical education at the defined facility.

Program compliance with accrediting and regulatory agencies is critical to the success of the program(s). The ADME will make formal recommendations for improvement based on accreditation requirements for both the institutional and program accreditation. The ADME will assist and guide initiatives as directed by the designated institutional official or division/corporate leadership to open new residency programs.

The ADME may support either a single hospital campus or several campuses. At the local campus level, the ADME is responsible for creating and maintaining appropriate business relationships with various service lines and C-Suite personnel to educate and promote GME-related timelines and events. Items such as budgetary matters, GME staffing, and space planning should be regularly visited topics of conversation with C-Suite leaders....  More >><< Less

DUTIES INCLUDE BUT NOT LIMITED TO:

Readiness, Accreditation, and Program Development

Supports and monitors all resident activities via the program directors and program coordinators
Facilitate ongoing readiness for the Accreditation Council for Graduate Medical Education (ACGME) Annual Institutional Review by assisting in the submission of executive summaries that include action plans for oversight of and performance monitoring procedures for underperforming programs
Assist the designated institutional official in all correspondence with ACGME at the institutional and program levels
Oversight of resident work hours, resident supervision, and evaluation process that meets ACGME requirements
Track residency program citations and program action plans to address ACGME citations
Responsible for annual institutional WebADS program update to ACGME
Facilitation of program letters of agreement for learners. Oversight of inter-institutional affiliation agreements
Quarterly audits (internal program review) through the resident management suite (MedHub) of each specialty area as designated by the division or corporate leadership and/or program directors
Development of mechanisms to ensure appropriate teaching of ACGME competencies
Liaison between programs and division GME leadership
Assist hospitals with the creation of new programs through the application building process which may include serving as the initial program support during the application and accreditation phase
Facilitating onboarding and off boarding and necessary training and orientation logistics for residents/fellows and GME staff. Work closely with HR to coordinate facility orientation for incoming trainees. Supervision of GME program administrative staff
Management Responsibilities

The position will work closely with the GME corporate leaders and collaboratively with the designated institutional official and C-Suite of the facility.
Responsible for managing GME physician agreements with facility and division leadership
Assist hospital to ensure a smooth transition for program directors, associate program directors, and core faculty into employment by HCA Healthcare
Develop and manage operating and capital budgets for related programs, collaborating with division GME leadership and facility CFO
Supervise the daily activities of the program coordinators to ensure institutional program guidelines are satisfied
Responsible for performance appraisals (done in coordination with the program director), discipline, scheduling and any supervisory related duties. Perform all needed evaluations for program coordinators. While coordinators will support their individual program director(s), it is expected that the ADME serves as their supervisor for many HR and other systems responsibilities. Provide formal feedback to program coordinators. Identify and development opportunities and provide development training sessions on MedHub essentials, leadership essentials, annual program evaluations, and other compliance areas as they pertain to residency
Assist in managing residents in coordination with the program director (Lawson, Kronos, eSAF, Concur, etc.). Identify opportunities for education in healthcare setting to ensure compliance with hospital and ACGME regulations
Assist program directors with resident remediation and referrals to the employee assistance program (EAP) and/or other external assistance programs as necessary
Program Leadership

Work in conjunction with GME leadership team to create or update affiliation agreements, aggregate agreements, assist program directors with departmental program letters of agreement between multiple institutions/departments, and also addresses legal and financial responsibilities related to residents, rotators, and medical students
Identify financial support needed to maintain residency programs according to institutional requirements set forth by the ACGME
Create/Streamline efficient pathways for entrance into the organization and for external resident rotators to acquire education training in the organization’s computer system
Participate in strategic planning for the programs and hospital
Assist with policy development
Maintain documents relative to GMEC meetings and accreditation, and any sub-committees that may evolve

EDUCATION & EXPERIENCE:

Required: Bachelor’s degree from an accredited college or university and 3 years’ experience in a graduate medical education or healthcare medical education setting. Equivalent work experience may substitute degree requirement.
Preferred: Master’s degree from an accredited college or university and 3 years’ experience in a graduate medical education setting.
Minimum of 3 years of graduate medical education experience or an equivalent combination of experience and education is required. Management experience is preferred....  More >><< Less