Job Postings

Job Title:

Program Manager, Institutional Outreach and Collaboration

Department:

Sponsoring Institutions and Clinical Learning Environment Programs

FLSA Status:

Exempt

Reports to:

Director, Institutional Outreach and Collaboration



The following describes the various aspects of the designated job. Some or all of these aspects may be changed over time, with or without notice, at the sole discretion of the ACGME. Applicants must be currently authorized to work in the United States (US) on a full-time basis. The ACGME will not provide employment sponsorship for this position (e.g., H-1B Visa or other US employment authorization).

JOB OVERVIEW

Under supervision of departmental leaders, develops, implements, and evaluates a program of outreach and collaboration activities with ACGME-accredited Sponsoring Institutions and clinical learning environments for graduate medical education (GME). The Program Manager liaises with designated institutional officials (DIOs), institutional coordinators, clinical and educational leaders, and ACGME staff members to ensure the ensure the effectiveness of outreach and collaboration activities. The Program Manager oversees communications related to institutional outreach and collaboration, maintains project timelines and schedules, ensures the quality of departmental work products, and serves as the point of contact for ACGME initiatives related to Sponsoring Institutions and clinical learning environments....  More >><< Less

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES

Works with the Director, Institutional Outreach and Collaboration to develop, implement, and evaluate an organized program of outreach and collaboration with ACGME-accredited Sponsoring Institutions and clinical learning environments for graduate medical education (GME).
Manages outreach and collaboration activities by creating, maintaining, and sharing detailed timelines for multiple long-term projects.
Establishes and implements processes to manage activities with external stakeholders and the delivery of work products.
Prepares agendas and slide presentations and organizes technological and logistical support for regular meetings and special events.
Engages departmental leaders regularly in planning, implementation, and evaluation of outreach and collaboration activities.
Implements the departmental budget for outreach and collaboration activities, including the review, approval, and monitoring of program expenses.
Manages correspondence and maintains meeting minutes and documentation for outreach and collaboration activities.
Supervises the work of the Administrative Assistant, Outreach and Collaboration.
Liaises with other ACGME departments to support activities related to departmental and organizational goals.
Maintains external relationships with health care organizations and representatives to facilitate achievement of common goals.
Researches, tests, recommends, and maintains online outreach and collaboration tools.
Other duties as assigned.

SUPERVISORY RESPONSIBILITY

Supervises, directs, and evaluates assigned staff members. Supervisory functions include: making hiring and termination decisions; prioritizing assignments and managing work; developing and overseeing employee work schedules and approving time away from work; providing and/or facilitating employee training and development; approving/processing employee concerns and problems and counseling or disciplining as appropriate; completing employee performance appraisals; determining or making recommendations regarding new hire salaries and salary changes; and acting as the liaison between employees and management.

QUALIFICATIONS

Minimum

Bachelor’s degree with three years’ program administration/support experience in a graduate medical education, health care administration, education, non-profit, accreditation, or a similar setting.
Fluency in common software for word and data processing, workplace communication and collaboration, and videoconferencing, including proficiency in Microsoft Word, Excel, Outlook, PowerPoint, Project, Teams, Zoom, and Adobe Acrobat Pro.


REQUIRED KNOWLEDGE, SKILL SETS, AND ABILITIES

Excellent writing, editing, and proofreading skills.
Strong interpersonal and communication skills.
Demonstrated ability to manage a workload of diverse tasks and organize and prioritize workflows.
An enthusiastic team player with a strong work ethic and demonstrated flexibility.
Ability to develop and maintain essential working relationships with a variety of individuals, departments, and external stakeholders to achieve goals of outreach and collaboration.


WORK ENVIRONMENT/CONDITIONS

This position is based in a typical office environment with no specific or unusual physical or environmental demands.
This position requires weekly presence in the ACGME’s Chicago office.
Most of the work performed is normally done in the ACGME office and/or a home office with the typical physical demands of an office environment....  More >><< Less