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Graduate Medical Education Manager
The Graduate Medical Education Manager assists in the planning, development and monitoring of systems and processes required to ensure ACGME Institutional and Sponsored Program Accreditation. Serves as a resource for MWU GME department and member participating sites. Participates in the GME budgetary process.
The position supports the MWU GME
operations and staff; Associate Deans, Designated Institutional Official (DIO), AZCOM/CCOM Deans, Program Directors, Program Coordinators and Graduate Medical Education hospital staff.
The customers served are the MWU GME Staff, Residents, Fellows, Medical Students, Program Directors, Program GME Coordinators, Resident Teaching Faculty, AZCOM/CCOM Clinical Department Staff and Major Participating Sites.
-Monitor GME operational activities to ensure sponsored program and institution oversight.
-Promote processes to optimize GME staff workflow related to accreditation activities.
-Assist DIO in developing program director’s/faculty professional development and CME programs.
-Facilitate resident and fellow orientation; monitor resident/fellow onboarding and annual resident/fellow advancement reports.
-Ensure timely deployment of internal resident/fellow surveys and monitors resident/fellow performance improvement plans.
Institutional and Sponsored Program Accreditation:
-Participate in and plan program special reviews, GMEC, monthly site visits, mock site visits, ACGME site visits and CLER site visits.
-Consult with the DIO on GME institutional sponsor and program related compliance and accreditation concerns.
-Assist with ACGME program and institutional sponsor 10-year self-study.
-Develop and implement processes to maintain records for reporting to accrediting agencies.
-Implement updated accreditation guidelines and monitor program patient safety and quality benchmarks.
-Track and monitor program faculty and staff professional development, CME programs, institution and sponsored program response to citation, resident/fellow/faculty well-being program administration and resident/faculty scholarly activity.
-Prepare updates to Institutional policies and procedures, and assist programs with IRIS reporting.
-Monitor resident/program faculty access to MWU resources; library, anatomy lab and well-being systems.
-Designate faculty in Arizona College of Osteopathic Medicine Management system, MWU canvas, Postdoctoral System; faculty development and other GME resources
-Monitor ACGME ADS reporting and delivery of resident/fellow/faculty outcomes – internal/external surveys.
-Facilitate program coordinator council meeting and program simulation activities.
-Liaison with Arizona College of Osteopathic Medicine Clinical education on OPTI faculty appointment process and monitor student rotations and faculty taking students at OPTI sites.
-Assist in the development of a teaching faculty recognition program and program director/faculty on-boarding program manual.
-Develop GME standard operating procedures manual and liaison with programs on annual GME educational activities.
-Perform other duties as necessary.
May be assigned supervisory responsibilities.
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. This individual must have the ability to work in a constant state of alertness and safe manner and must have
regular, predictable, in-person attendance. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Must possess excellent interpersonal skills to deal effectively with the public, faculty, staff, students, residents and fellows are required. Attention to detail and accuracy of work. Must possess a high-level of professionalism in interacting with internal and external clients. Proven team leadership and organizational skills. Excellent oral and written communication skills; strong analysis, problem solving, trouble shooting and time management; ability to work well under pressure and manage multiple priorities and deadlines.
Education and/or Experience:
The successful candidate will have demonstrated 5-7 years of ACGME knowledge and experience in Graduate Medical Education, which must include program and institutional accreditation and quality improvement within teaching hospital or healthcare system.
Bachelor’s degree in Business, Project Management, Healthcare Administration or Public Health from an accredited college or university required. Master’s degree is preferred. Broad knowledge of Hospital or University Graduate Medical Education. Excellent presentation and facilitation skills
Advanced proficiency in MS Office; Word, Excel, PowerPoint, Outlook. Knowledge of Concur or other expense reporting systems is preferred. Working knowledge of New Innovations Resident Management System is required.
Intermediate skills: Ability to read and interpret documents such as safety rules, operating and maintenance instructions and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of organization.
High skills: Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram or schedule form. Must have decisive judgment with the ability to work with minimal supervision. Must be able to take appropriate action in a stressful environment.
Intermediate skills: Ability to calculate figures and amounts such as discounts, interests, commissions and proportions, percentages, area, circumference and volume. Ability to apply concepts of basic algebra and geometry.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this Job, the employee is occasionally required to stand, walk, and use hands to handle or feel and reach with hands and arms. The employee is regularly required to sit, talk and hear. The employee must occasionally lift and /or move up to 10 pounds.
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate.
Midwestern University is an Equal Opportunity/Affirmative Action employer that does not discriminate against an employee or applicant based upon race, color, religion, gender, national origin, disability, or veterans status, in accord with 41 C.F.R. 60-1.4(a), 250.5(a), 300.5(a) and 741.5(a). Midwestern University complies with the Smoke-Free Arizona Act (A.R.S. 36-601.01) and the Smoke Free Illinois Act (410 ILCS 82/).