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Coordinator, General Surgery Residency Program
FSU College of Medicine
Manages daily administrative and programmatic functions of the General Surgery Residency in Tallahassee, FL. Works with the Graduate Medical Education (GME) Office at the College of Medicine (COM) and other accrediting agencies to maintain resident and faculty compliance with policies and procedures.
Manages complex, long-range administrative functions related to the
Residency Program initiative. Provides administrative support to the Program Director, Associate Program Director, faculty and residents to ensure continuity between educational and service components. Assists in the review of GME and residency program activities and helps implement changes as appropriate to promote effective and efficient operations. Assists with monitoring current and new updates of the Accreditation Council for Graduate Medical Education (ACGME) requirements and procedures in order to help maintain residency accreditation. Arranges and maintains requirements for licensure of residents including USMLE testing. Researches and compiles information required for maintaining licensure, managed care partnerships, and other agencies’ standing.
Assists the FSU COM GME Office by initiating transactional human resource actions to include new appointments, re-appointments, and terminations of all residency faculty, staff, and residents following college, University and state policy and procedures, and Tallahassee Memorial HealthCare (TMH) HR Guidelines. Assists with the monitoring of adherence to established administrative and financial policies and procedures including time and leave entry. Provides assistance and general technical support for all FSU COM residency employees in the form of OMNI access and/or e-time (used at TMH), e-mail usage, etc. Drafts responses for Residency administration where appropriate.
Assures accuracy of travel documentation prior to final approval by the Program Director (includes FSU COM and TMH Financial Offices). Monitors and tracks budgetary items and purchase requests. Active in assuring access to all TMH systems are given (i.e., FMI, emergency call schedule, e-time, etc.). Assists the GME Office in coordination of activities related to Continuing Medical Education training for Residency Program personnel, including, but not limited to goals and objectives required by the ACGME. Assists with administrative processes to include gathering of data for annual evaluations, assignments of responsibility, etc., for residency faculty and staff. Maintains academic information on faculty and residents. Attends TMH Leadership OnBoarding Classes. Completes all TMH mandatory education requirements in Healthstream. Ensures all residents are current with TMH education requirements in Healthstream.
Serves as a member of the GME Committee. Records faculty meeting minutes. Assists with scheduling and documenting faculty development for faculty and scheduling in-training exams for residents. Monitors the residency programs recruitment efforts through the National Residency Matching Program and coordinates application and recruitment of resident applicants.
Attends monthly video-conference calls with GME personnel at the COM. Assists in information gathering for the FSU COM GME website. Coordinates graduation of residents. Arranges orientation activities for new residents.
Promotes an atmosphere of teamwork in accomplishing the mission and goals of the Program to include participating in the delivery of administrative and academic services for special projects or in meeting key deadlines. Accepts other duties as assigned to improve the effectiveness of the organization.
Bachelor’s degree and four years of experience, or high school diploma or equivalent and experience equal to eight years. (Note: post-high school education can substitute for experience at the equivalent rate.)
Ability to adhere to ethical business practices and promote ethical behavior.
Experience demonstrating effective customer service skills.
effectively verbally and in writing with diverse populations.
Experience establishing and maintaining effective working relationships.
Experience prioritizing, organizing, and performing multiple work assignments simultaneously and meeting project deadlines.
Experience performing accurately in a detail oriented environment.
Experience understanding and following written and oral instructions.
Experience utilizing problem solving skills.
Experience with computer programs and software, such as Microsoft Word, Excel, and Outlook, or comparable programs.
Experience maintaining accurate records and retrieving files from active or archive sources.
Experience preparing clear and concise reports, procedures, correspondences, and other written materials.
Experience performing assigned responsibilities with minimal to moderate supervision.
Experience working in an office.