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Residency Coordinator - Podiatry & Psychiatry Dept
CMU Medical Education Partners
The Residency Coordinator, under the direction and supervision of the Graduate Medical Education Manager, is responsible for coordinating the administration of the residency and fellowship programs as outlined in the Council on Podiatric Medicine (CPME) and Accreditation Council of Graduate Medical Education (ACGME) requirements and institutional graduate medical education
This position will also ensure that sufficient administrative support is maintained for the Department Program Director, Associate, and/or Assistant Directors.
The coordinator will support the Podiatric Medicine and Surgery Residency Program and the Child and Adolescent Psychiatry Fellowship Program.
Residency application and recruitment process.
Work with the Program Director to design, develop, and revise recruitment materials.
Manage and oversee Central Application Service for Podiatric Residencies (CASPR) and Electronic Residency Application System (ERAS) and applications for the department. Manages CASPR and ERAS software to produce residency applications, reports, and rank list.
Leads in the coordination of all resident interviews and communications with applicants. Ensures the tracking all evaluation scores of interviewed applicants and prepare data for initial match rank list.
Preparation and submission of final rank list to the National Resident Matching Program (NRMP) or the National Matching Service (NMS). Verification accuracy of statistics used for reporting to Fellowship and Residency Electronic Interactive Database (FREIDA), American Medical Association (AMA) and National Resident Matching Program (NRMP) or the National Matching Service (NMS) for the Child and Adolescent Psychiatry Fellowship.
Preparation and submission of final rank list to CASPR after completing the Centralized Residency Interview Program (CRIP) for the Podiatric Medicine and Surgery Programs.
Oversees administrative support and clerical functions of the department. This includes but is not limited to: maintenance of schedules, general clerical work, travel arrangements
Maintenance of schedules/appointment calendars as necessary. General clerical work: word processing, copying, typing, filing and record keeping, opening and distributing mail; as well as ordering food and necessary materials for the residency and fellowship.
Conference and travel arrangements for others in the department;
Completion of check requests, travel authorizations, fund reimbursements and expense reports; maintenance of necessary records for the Finance Department.
Assistance in preparation of presentations, abstracts, manuscripts and other documents relating to the Program.
Organization of faculty recruitment activities.
Serves as a liaison between their respective department and others in the corporation, the public, or outside agencies.
Manages departmental budget; responsible for licensing and all necessary paperwork, badges, pagers, passwords, contracts and orientation materials for incoming, current residents, clerks and visitors.
Responds to inquiries regarding residency, fellowship, student rotations, and other training issues
Maintenance of confidential resident files.
Supervise and/or coordinate:
General departmental orientation of new residents.
Maintenance and distribution of resident rotation schedules, call schedules, vacation/leave schedules, and meeting schedules in conjunction with the Program Director, Chief Residents and others.
Grand Rounds to include scheduling speakers, arranging speaker’s travel and accommodations, and coordinating Grand Rounds presentation
Distribution, collection, and tabulation of all evaluation forms regarding residents, rotations and faculty and compiles and generates feedback for appropriate follow-up and reporting
Assignment of all specialty and subspecialty rotations, including distribution of goals and objectives to the preceptors and residents, along with administration of arrangements and requirements necessary for outside rotations.
Coordination of Podiatric Medical Student Clerkship
Monitor and submit all necessary documents for the American Association of College of Podiatric Medicine (AACPM) to allow students to rotate with the Podiatric Medicine and Surgery Program.
Assignment of podiatric medicine student clerkship rotations
Coordination with the Department Chair/Clerkship Director all rotation schedules, all schedules, lecture, and meeting schedules.
Coordination of speakers for all student lectures.
Associate Degree with two-years of relation experience. BA/BS preferred.
Must possess exceptional interpersonal skills. Be able to cope with stress effectively. Have a professional demeanor and disposition to work effectively with multiple personalities. Have problem solving, decision making and results-oriented skills. Have employee and applicant evaluation skills. Have creative
thinking and team player skills. Have the ability to prioritize on short and long-term basis and adjust support to accommodate changing priority needs. Be able to assume responsibility for professional growth and development and continuing education. Have organizational expertise and attention to detail.
Requires an advanced level of computer and software literacy (especially Microsoft Outlook, Word, Excel, PowerPoint, and Access). Must be proficient in the operation of office and audiovisual equipment.
Greater than five years of comparable experience in a medical education setting preferred.