Job Postings

This is a new residency program applying to ACGME for accreditation. The Program Director is hired and anxious to start.

Responsibilities:
Manages complex, long-range administrative functions related to the Residency Program initiative. Provides administrative support to the Program Director, Associate Program Director, faculty and residents to ensure continuity between educational and service components. Assists in the review of GME and residency program activities and helps implement changes as appropriate to promote effective and efficient operations. Assists with monitoring current and new updates of the Accreditation Council for Graduate Medical Education (ACGME) requirements and procedures in order to help maintain residency accreditation. Arranges and maintains requirements for licensure of residents including USMLE testing. Researches and compiles information required for maintaining licensure, managed care partnerships, and other agency's standing.

Assists the FSU COM GME Office by initiating transactional human resource actions to include new appointments, re-appointments, and terminations of all residency faculty, staff, and residents following college, University and state policy and procedures, and Winter Haven Hospital (WHH) HR Guidelines. Assists with the monitoring of adherence to established administrative and financial policies and procedures including time and leave entry. Provides assistance and general technical support for all FSU COM residency employees in the form of OMNI access and/or e-time (used at WHH), e-mail usage, etc. Drafts responses for Residency administration where appropriate.

Assures accuracy of travel documentation prior to final approval by the Program Director (includes FSU COM and WHH Financial Offices). Monitors and tracks budgetary items and purchase requests. Active in assuring access to all WHH systems are given (i.e, call schedule, e-time, etc.). Assists the GME Office in coordination of activities related to Continuing Medical Education training for Residency Program personnel, including but not limited to goals and objectives required by the ACGME. Assists with administrative processes to include gathering of data for annual evaluations, assignments of responsibility, etc., for residency faculty and staff. Maintains academic information on faculty and residents. Attends WHH OnBoarding Classes as necessary. Ensures all residents are current with WHH education requirements in the electronic health system.

Serves as a member of the GME Committee (must be able to drive to committee meetings/events). Records faculty meeting minutes. Assists with scheduling and documenting faculty development for faculty and scheduling in-training exams for residents. Monitors the residency programs recruitment efforts through the National Residency Matching Program and coordinates application and recruitment of resident applicants.

Attends monthly video-conference calls with GME personnel at the COM. Assists in information gathering for the FSU COM GME website. Coordinates graduation of residents. Arranges orientation activities for new residents. Promotes an atmosphere of teamwork in accomplishing the mission and goals of the Program to include participating in the delivery of administrative and academic services for special projects or in meeting key deadlines. Accepts other duties as assigned to improve the effectiveness of the organization....  More >><< Less

Qualifications:
Bachelor's degree and two years of experience; or a high school diploma/equivalency and experience equal to six years.

Experience gathering, interpreting, reporting, and/or editing information.

Ability to compile, review, and reconcile data for accuracy, completeness, and compliance and the ability to maintain accurate records and retrieve files from active or archive sources.

Experience with applicable computer applications and basic computer functions to include Microsoft Word, Excel, and Outlook.

Experience with prioritizing, organizing and performing multiple work assignments simultaneously while meeting project deadlines.

Experience with office practices, procedures, and etiquette...  More >><< Less

FSU Job ID 43998