Job Postings

Under the direction of the Director of Medical Education and Program Director, assists in the operation of the Health Quest General Surgery residency program. Works with the Program Director to maintain residency management software, rotations and evaluations, designs and operationalizes resident recruitment activities; assists with resident involved research (database management); assists in preparing instructional materials; types various correspondences and performs other duties as assigned.

The duties and responsibilities include but are not limited to:
Under the Direction of the Director of Medical Education and Residency Program Director:
• Develops and conducts studies and surveys relevant to residency programs, resident education and medical student education which are used to monitor and enhance the program.
• Develops and maintains residency program schedules, evaluation and tracks resident attendance.
• Develops, implements and maintains departmental recordkeeping and filing systems.
• Assists in preparing complex administrative and statistical reports and projects.
• Performs a variety of general secretarial duties and administrative responsibilities, also performs duties and projects specific to the functions and needs of the department.
• Places, receives and routes telephone calls and messages; screens and prioritizes calls.
• Determines hardware and software needs for the residency education.
• Creates and maintains a compatible system with education hardware and software.
• Assists residents in research and quality improvement databases; tracking resident and faculty involvement in research and quality improvement projects using databases.
• Prepare and maintain and update residency database system materials and information (RMS, ACGME Systems, Academic Board Systems).
• Maintain accurate and timely information and provide training on the Residency Management System, New Innovations.
• Maintain the General Surgery Health Quest Website and provide marketing with updated information
• Attend and host project meetings and other committee meetings as necessary (PEC, CCC, GMEC)Maintain confidential resident, medical student, and faculty files including, but not limited to, physician licenses, certifications, and credentialing records.
• Monitors and tracks faculty Continued Medical Education Credits.
• Maintain biographical information on all residents and update information on alumni in a database.
• Provide other administrative assistance to Program Director/Associate Program Director.
• Understands the dynamics and objectives of the General Surgery Residency Program and has in depth understanding of ACGME Institutional, Specialty and Program Requirements and Policies.
• Demonstrates proficiency with computer application, online resources and equipment utilized by the department.
This description is a general statement of required major duties and responsibilities performed on a regular and continuous basis. It should not be held to exclude other duties not mentioned that are similar in nature as applicable to knowledge and skills....  More >><< Less

Qualifications:

• Bachelor’s Degree in Business Administration, Education, Communication or related field.
• Minimum of two years in administrative capacity (graduate medical education or related field preferred)
• Excellent communication, interpersonal, problem-solving and organizational skills
• Knowledge and understanding of Microsoft Office Systems.

Preferred Qualifications:

• C-TAGME certification.
• Knowledge of the Electronic Residency Application Service (ERAS), National Residency Matching Program (NRMP), Accreditation Data System/Case Log System (ADS), FRIEDA, and other residency database systems....  More >><< Less