Job Postings

The Program Administrator manages the daily operation of medical education programs to strengthen the performance of Mount Carmel Health System graduates and undergraduate learners.

The Program Administrator provides technical and operational expertise ensuring accreditation standards, requirements, educational and quality assurance outcomes are met while promoting system strategies and priorities.

The Program Administrator collaborates with members of the Mount Carmel Health System and Medical Education Team to support the standardization and alignment of medical education across the Mount Carmel Health system. The position is a requirement of the accrediting agencies including the Accreditation Council for Graduate Medical Education (ACGME), the Liaison Committee on Medical Education (LCME).


Program Accreditation (60%)

Provides high level program management, analysis, and interpretation of program(s) through comprehensive GME / LCME / COCA knowledge. Makes recommendations and advises on changes to the program(s) based on anticipated needs, new and/or changing program and institution requirements. Creates accreditation documentation for annual updates, self-studies, site visits and/or special reviews. Develops responses to citations and areas for improvements.

Integral in operationalizing trainee curriculum and assessments. Prepares competency-based written goals and objectives for major rotations and assignments. Acts as an expert in the development of evaluation and assessment tools including milestones and Observable Practice Activities. Analyzes and presents trainee comparison data against program and national standards. Identifies rotation evaluation trends and submits recommendations to program leadership. Creates program policies and procedures, training manuals and materials, and develops content for training program surveys/reports.

Monitors trainee schedules to ensure adherence to accreditation requirements. Critically analyzes work hours, including making recommendations to resolve violations. Advocates for improvements to didactic, educational, and training experiences. Manages affiliation agreements, program letters of agreements and contracts for training programs. Recommends process improvements and long-term strategies at the care site and system level.



Program Management (20%)

Creates content for websites, recruitment, and orientation materials. Manages application processes and ensures applicants are treated in a fair, holistic and equitable manner. Participates in the National Rank Matching Program (NRMP) as part of the Institutional Agreement. Manages annual onboarding processes and delivers orientation sessions to trainees. Ensures compliance with credentialing regulations. Provides expert advice to program leadership and trainees on institution and Medical Education policies. Provides administrative supervision and guidance to trainees and program directors regarding human resources and administrative issues.

Manages the ACGME accreditation data system (ADS), Clinical Competency Committee milestone reporting, research and scholarly activity and program clinical experience/case reporting processes.

Creates and monitors systems for analyzing program(s) financial and budgetary data. Manages the program’s GME budget, including oversight of trainee travel and education allocations. Reviews monthly budget and expense reports and follow-ups on discrepancies. Participates in annual budgeting meeting and provides documentation to justify additional funding. Maintains and provides all records necessary for GME reimbursement as mandated by the Center for Medicare and Medicaid Services (CMS).

Program Development and Project Management (20%)
Partners with program leadership to implement outcomes measures for medical education program(s). Leads internal and/or external work groups/task forces. Represents GME and UME at institutional, regional and national committees. Develops and implements wellness initiatives ensuring mental health and wellness is incorporated into the clinical learning environment. Promotes diversity and inclusion initiatives.


Other Job Responsibilities:

Executes institutional and/or program activities with a high degree of independence (e.g., educational events, trainings, recruitment, orientation, graduation, site visits, etc.). Partners with program directors concerning program management challenges and activities. Identifies and evaluates methods for improvement and makes recommendations to program leadership.

Assists with development of and ensures completion of formative, summative, semi-annual, and final evaluations of the trainees.

Coordinates the collecting and storing of program data, generating management reports as needed and all documentation required by the ACGME.

Advises program leaders on issues related to the requirements from accreditation agencies, national boards and/or national or state governing organizations.

Generates and provides data metrics to GME Office, i.e. statistical make-up of recruited class, board passage rate, percent of individuals who have stayed with institution, in-state following completion of the program, etc.

Prepares verification of trainee’s completion of program, deferments, and letters of recommendation

Develops the program orientation process to ensure GME requirements for orientation are met.

Assists with development of program evaluations, disseminates, monitors completion and tracks action plans.

Completes program reports in accordance with accreditation standards and tracks participant progress through the program for completion of requirements.?

Responsible for managing payroll and timekeeping for all faculty and residents for assigned program.

Manages and supports assigned residency program at Mount Carmel health system, empowering physicians to provide affordable, accessible and high-quality care for all members of the population.

Assists program director in ideating, developing and implementing systems and processes to improve quality of care and patient outcomes throughout the organization.


*All other duties as assigned...  More >><< Less

Education: bachelor’s degree in business administration, health care administration, social science or other related discipline.

OR

Minimum of (5) years of experience providing support to various business operations, Experience in a healthcare environment preferred.



Licensure/Certification: Training Administrator of Graduate Medical Education (TAGME) preferred.

Effective communication skills
Organization skills
Ability to prioritize various tasks.
Ability to influence others to achieve results.
Presentation skills
Strong attention to detail...  More >><< Less