ESSENTIAL FUNCTIONS AND RESPONSIBILITIES
Coordinates the preparation of program review agendas, inventorying and evaluating program documents, identifying review purpose, and determining the documentation required for the specific review.
Coordinates various aspects of the individual program review process, such as identifying conflicts of interest for individual reviewers, compiling, and disseminating all
necessary program review materials, and ensuring workload is appropriately distributed among reviewers.
Updates and maintains committee membership information, committee resources, files, or data in the ACGME’s Accreditation Data System (ADS).
Communicates with committee members to ensure timely and accurate completion of all documentation for meetings, responds to inquiries, troubleshoots issues related to accessing information, and identifies missing information/documentation.
Coordinates logistics for committee meetings working with various ACGME departments and outside vendors, including making hotel accommodations for all participants; arranging meeting room set-up, audio visual, and other IT needs; making group dinner venue and logistics arrangements; ordering meals during meetings; and other items as needed.
Coordinates day-of logistics for both in-person and virtual meetings, including meeting room set-up and catering, IT support, group dinner logistics, and various aspects of virtual meetings, such as chats, breakouts, document sharing.
Reviews and posts committee decisions, actions, and Letters of Notification in ADS.
Serves as the primary point of contact to committee members for questions relating to accessing the ACGME reimbursement system and preparing expense reports for payment.
Reviews interim requests made by programs in ADS, requesting additional information when required; processes the requests.
Responds to basic inquiries from programs and other external constituents, and answers questions about procedures, completion of forms, and annual data updates. In procedural specialties, responds to requests relating to graduate Case Log minima and completion of institutional volume forms.
Reviews and updates assigned committees’ web page content and other online information.
Coordinates meetings for subcommittees, task forces, or other work groups, as needed.
Other duties as assigned.
QUALIFICATIONS
Minimum
Bachelor’s degree in a relevant field of study
Three years’ experience as an institutional/residency/fellowship program coordinator or five years of administrative support in a health-related area.
Basic computer skills, including using the internet, Adobe Acrobat, and Microsoft Office 365 suite, to include Outlook, Word, Excel, PowerPoint, Teams, and OneDrive.
Preferred
Master’s degree in a relevant field of study.
REQUIRED KNOWLEDGE, SKILL SETS, AND ABILITIES
Strong attention to detail and expert follow-up skills.
Demonstrated sound judgment, common sense, and dependability.
Skilled in working under tight timelines and comfortable balancing multiple projects and priorities simultaneously.
Enthusiastic team player with a strong work ethic and demonstrated flexibility.
Superior organizational and workflow management skills.
WORK ENVIRONMENT/CONDITIONS
This position is based in a typical office environment with no specific or unusual physical or environmental demands.... More >><< Less