Job Postings

Purpose:
Under the direct supervision of the UPMC Medical Education (UPMC ME) Sponsoring Institution (SI) Leadership this position is responsible for the transitioning of the administrative support of residency and fellowship training programs during program support vacancies to comply with ACGME program support requirements. Provides training, guidance, and support to new program coordinators throughout the system. Ensure compliance with institutional policy and procedures, fulfilment of requirements outlined by the program's specific accrediting body, and guidance to UPMC ME SI leadership on areas of inconsistency in trainee oversight and experience.

Responsibilities:

Provide support to individual training programs under the oversight of UPMC ME SI to assist in times of vacant residency and fellowship program support roles. Responsibilities include but are not limited to: - Maintain and oversee residency/fellowship program policies and procedures that are consistent and compatible with those adopted by the host hospital and the GMEC.
- Retain comprehensive personnel/performance files (including confidential evaluations and counseling/probationary records) and completion portfolios for residents/fellows of the training program(s).
- Facilitates submission of all documents for, and monitors the maintenance of appropriate licensure, visas and certification of residents/fellows.
- Facilitates and manages implementation of all administrative requirements for resident/fellow trainees including payroll and benefit processing, meal tickets, parking, information systems, and security documentation as needed by the individual program.
- Organizes all aspects of the residency applicant interview process with file management via program-specific recruitment process (ex. Electronic Residency Application Service (ERAS) and National Residency Matching Program (NRMP))
- Ensures that residents and fellows meet ALL compliance and annual training requirements internal to UPMC and external to licensure boards and ECFMG.
- Utilizes MedHub to ensure program compliance for schedule entry, work hour submission and completion of 360 evaluations.
- Trains all new program coordinators hired by individual hospitals/departments to support the UPMC Medical Education residency and fellowship programs.
- Interviews potential residency and fellowship program support candidates and provides evaluation.
- Participates in the UPMC ME Policy Task Force to review for issues in application within the variety of host hospitals and clinical departments.
- Meets with new program coordinator(s) quarterly to provide mentorship and ensure program compliance with UPMC ME guidelines.
- Serves as a member of the UPMC ME Operations Team in processing documentation for newly hired residents and fellows....  More >><< Less

- Bachelor's degree and three years of previous experience supporting an accredited medical/podiatric/dental/pharmacy education training program.
- Knowledge of the policies and procedures of the Accreditation Council for Graduate Medical Education (ACGME), the Electronic Residency Application Service (ERAS-AAMC), the National Resident Matching Program (NRMP), related specialty boards, and other academic and governmental organizations.
- Requires contact with all of these organizations, both internal and external.
- Must be able to initiate work and work independently on various simultaneous projects.
- Innovative thinking to solve complex problems.
- Excellent verbal and written communication skills, attention to detail, and forward planning.
- Must possess excellent interpersonal skills and a system-wide focus....  More >><< Less

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